In your search for a job as a personal assistant, your resume is your first impression on a prospective employer. It’s critical you know how to present information that not only shows you’re fit for the job, but also demonstrates the unique skills and qualities you can bring to the position.
You can create the best resume for your job search by reviewing personal assistant resume samples and getting a feel for the types of skills, responsibilities, and successes you should include. Get started by viewing our personal assistant job description for creating a resume. You’ll find the specific writing guidelines you need to strengthen your professional document and succeed in your job search.
Using a Personal Assistant Job Description for a Resume
While it’s unlikely any two personal assistants will share the same educational background, work history, and career trajectory, there are a few standard skills and responsibilities industry employers expect to see on jobseekers’ resumes.
Personal Assistant Summary
The summary section is valuable real estate on your resume. Your professional summary should be a polished “elevator speech” that lists your career successes and unique skills and talents, showcasing the benefits you can bring to the employer and company. Include an example of a key success or accomplishment, and back it up with metrics that feature money and time amounts or percentages. You should also indicate your hard skills here so hiring managers can easily appraise them.
Personal Assistant Education & Certification
While most employers seek a candidate with at least a high school diploma, jobseekers with an associate or bachelor’s degree in a relevant field may have an edge over the competition. Whether you have a high school diploma or a higher education degree, make sure you include any academic honors and student leadership experiences that add to your value as a professional personal assistant.
Further distinguish yourself from the competition by including relevant qualifications and certifications such as word processing, database management, or first aid in your resume. Present each with the name and location of the organization and the year in which you earned it.
Personal Assistant Duties & Responsibilities
When considering your resume, employers are especially interested in your past work experiences, responsibilities, and successes. Review your top successes as a personal or general assistant and incorporate these into your work experience section. Using bullet points, describe how you improved communication or streamlined processes and support these successes with facts and figures. If possible, include examples of going above and beyond the call of duty to demonstrate your indispensability as a personal assistant.
Personal Assistant Skills
Personal assistant positions vary widely in the skills area. You should feature standard industry skills such as communication and time management as well as job-specific skills, which could cover anything from professional driving to social media expertise. Remember to showcase skills that are most relevant to the specific position and company you’re applying for. It’s always a good rule of thumb to include skills and attributes that feature in the job description itself to show you’re the ideal candidate for the job at hand.
Personal Assistant Resume
Franklin, NC 11111
E: [email protected] P: 555-253-2525
Highly motivated professional personal assistant with proven track record of excellent service and technological innovation. Reputation of problem-solving with a keen focus on employers’ unique business and lifestyle needs. Loyal team player with experience finding ways and means to streamline business processes, consistently reducing project time and labor costs by 5-15%.
Skills and Qualifications
Excellent customer service orientation
Superior interpersonal and business communication skills
Active listening and inspired problem solving
In-depth knowledge of social media platforms and marketing, including Facebook, Twitter, and Slack
Proficiency in word processing, database management, and WordPress Content Management System (CMS)
Personal Assistant, 2012 – Present
Chatsworth Columns, Wilmington, NC
Support company owner with business scheduling and correspondence, local limousine transportation, and regional as well as overseas travel arrangements
Represent company at business and promotional meetings and functions
Collaborate with company owner and 15 employees on marketing strategies, initiatives, and events
Provide instruction and support to company owner’s household staff members and multiple subcontractors
Update the company’s website daily using WordPress
Led company employees and subcontractors in development of online product catalog, increasing annual sales by 10% in first year after launch
Replaced company’s leased car with hired driver, reducing monthly transportation costs by 15%
Production Assistant, 2010 – 2012
The A Team Advertising Agency, Fayetteville, NC
Supported agency owner and 10 employees with market research on products and concepts for regional television and radio advertising
Scheduled television and radio rehearsals and shoots on as-needed basis
Transported talent and props to and from production locations
Performed monthly database management on client files
Maintained paper and electronic files and social media platforms
Streamlined agency archives by scanning and digitizing files, resulting in greater efficiency and time savings of 15% for employees
Education and Certifications
Associate Degree in Business Administration – 2012
Cape Fear Community College, Wilmington, NC
High School Diploma – 2010
Cape Fear High School, Fayetteville, NC
Treasurer – 2010
Cape Fear High School Business Honors Club
First Aid Certification – 2017
American Red Cross, Wilmington, NC
Expert Driver, Advanced Safety Course – 2014
The Driving School, Charlotte, NC
How To Get Your Personal Assistant Resume Past an ATS
In today’s hiring world, many employers use Applicant Tracking Systems rather than humans to first vet applicants’ resumes. These sophisticated software systems scan applicants’ resumes for the industry-related phrases and keywords that appear in the advertised job description. An ATS uses a scoring algorithm to determine which candidates’ resumes go through to the hiring manager for further consideration. As you create your resume, you should plan to incorporate direct phrases and keywords from the job description into your document.
Review our personal assistant job description for creating a resume and you’ll see certain phrases and industry-related keywords such as “social media platforms” and “database management” repeat no more than two or three times. Stay away from stuffing your resume with these contextual phrases and keywords. A bloated resume can result in a garbled and weak document a hiring manager will likely reject, even if it gets past the ATS. It’s also a good idea to include names and their acronyms so the ATS can pick up either. “Content Management System (CMS)” is an example from our sample resume.
As you create your resume, remember to keep your formatting simple, free from gratuitous graphics or design touches. While there are a variety of fonts to choose from, standard selections such as Times New Roman and Arial are most easily read by the ATS. If submitting your resume by email, send it as a Word document or in rich text format. These formats are currently easier for the ATS to read than PDF documents.
Finally, always make sure you proofread your resume and run multiple spelling checks on it before submitting to a prospective employer. Spelling and grammatical errors can result in rejection by the ATS and create a poor impression on your presentation as a professional.