Data Entry Specialist Cover Letter Sample + Top Tips

In the world of science and technology, data entry is an essential part of a successful business. With thousands of companies hiring data entry specialists, many people have chosen to go down that career path. Unfortunately, this huge workforce means you will have to fight harder for a spot at your dream company.

To claim that coveted position, you must focus on your cover letter. This one-page document will shape the employer's first impression of you, and it is the perfect place to go beyond your qualifications and truly distinguish yourself.

But like all parts of the job application process, writing a cover letter is tough. Your tone, style, and content all need to be spot-on if you want to make a great impression on the reader.

Thankfully, there is a simple solution to honing your cover letter skills--studying samples. Seeing others' work gives you a benchmark to judge your own writing. With that in mind, check out this data entry specialist cover letter sample and accompanying tips.

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Data Entry Specialist Cover Letter Sample

Dear Mrs. Smith,

Most people think that anyone can be a data entry specialist. But I'm here to prove that most people are wrong.

In fact, it takes a very special type of person to be successful in the field of data entry. Your ideal candidate needs to have excellent attention to detail, outstanding time management, and expert knowledge of database software.

After five years of working in the field, I have all of these necessary ingredients for success. Though I started out with a liberal arts degree, my love of order and detail brought me to a career in data entry. In each of my jobs since, I have wowed my employers by beating even the toughest deadlines and keeping a near-perfect accuracy rate.

In terms of data management software, I have worked with the following:
• Two years of experience using Excel, with the statistics add-in.
• Three years working with the ORACLE database system.
• One year of experience with MySQL technology.

You need an employee who can quickly adapt to new technologies, and as you can see from this wide variety of experience, I have lots of practice learning database software.

My experience and personality make me a top choice for many companies, but Smith Theatre particularly caught my eye. I have always been passionate about the fine arts, and I was an actor myself while in college. Doing data entry for your ticket sales would allow me to combine my day job with my passion, an opportunity that I can't pass up.

Please take a look at my resume below, which goes into more detail about my past work experience and education. I look forward to hearing from you soon.

Sincerely,

John Doe

How to Write a Data Entry Specialist Cover Letter to Prove Your Unique Value

In your cover letter, your top priority needs to be showing why you are the perfect person for the job. But the harsh reality is that most other applicants will have a similar level of experience and education as you. The best way to stand out from the crowd is doing some in-depth research about the company’s greatest needs–and how you can fill them.

To start, take a look at the job description. This one document is a gold mine of information on what the company needs and what type of people they are looking for. Notice which qualifications are mentioned multiple times, or are listed first. These are the most important skills which you should focus your time and energy on.

Next, if you still need more information, do some research on the company itself. Look for some sort of mission statement or vision, and echo their goals in your own letter. The data entry specialist cover letter sample, for example, recognizes the company’s emphasis on fine arts and mirrors that enthusiasm.

Both the job description and the company’s mission statement can help you write a cover letter that proves your unique value. Not only will you show your employer how valuable you are, but you will also prove that you went above and beyond in your research and writing.

Take caution, however, not to sound fake when you write your cover letter. If your goals Don’t line up with the company’s mission, Don’t try to force a correlation–focus on your skills instead. Likewise, if your skills Don’t entirely line up with the job description’s priorities, focus on how you are passionate about the company’s mission. And if you Don’t mesh with the job description or mission, consider applying for a different job.

How to Show Enthusiasm in Your Data Entry Specialist Cover Letter Without Sounding Fake

Your hiring manager will read dozens of cover letters for your position alone. If yours is full of trite, unoriginal phrases, it will instantly fall to the back of the pack. Why? Certain phrases sound fake, desperate, and unsavory. Look at this one, for example:

Your company seems like a great place to work.

Notice how the data entry specialist cover letter sample goes into much more detail about why John wants to work for Smith Theatre. He mentions a personal passion, details about the company, and, most importantly, the company’s name. Not only is this less dull, but it also proves that John did his research about the company, a fact that will impress your potential employer enough to make them remember you.

If you want to get off on the right foot with your hiring manager, here is another phrase to avoid:

Data Entry Specialist Cover Letter Examples

Data Entry Specialist Cover Letter Sample

Write a Professional Cover Letter!

How to Write a Data Entry Specialist Cover Letter to Prove Your Unique Value

How to Show Enthusiasm in Your Data Entry Specialist Cover Letter Without Sounding Fake