If you’ve submitted a successful cover letter and landed the job, you deserve congratulations! You have a basic understanding of general business writing styles. (If you haven’t learned how to write a cover letter, visit our cover letter guidelines.)
However, a cover letter is only one type of business communication; over the course of your career, you’ll need to know how to maneuver through many different professional and personal hurdles skillfully.
For example, do you know how to submit your two weeks notice while maintaining your professional relationships? Are you skilled at successfully negotiating a promotion and pay raise? Have you learned to write correspondence to comfort a grieving coworker?
We’ll walk you through 11 different circumstances that might arise in your professional life and provide free professional letter samples and advice you can use to get through them. Our library of professional letter samples will guide you through the best and worst circumstances of your career.
Apology Letter Samples
No matter how detailed and attentive you are, you’re going to make a mistake at work. It’s not a reflection of you or your work ethic; it’s an inevitable reality. In other instances, you’ll want to say you’re sorry for a coworker’s loss.
Whether it’s a mea culpa or a letter of condolence, a well-written letter informs the reader of your genuine remorse. In some instances, a timely apology letter can prevent a mistake from snowballing into a career-ruining disaster; in others, your words can offer comfort to a colleague.
Take a look at these three common apology letter samples or visit our page for more information on when and how to write a sincere apology.
Appeal Letter Samples
Have you ever been placed on probation or academic suspension? It could be the result of a misunderstanding or misplaced blame. A polite but well-argued appeal letter allows you to present your side of the story through verified facts and professional language.
A successful appeal is based on facts, not opinions. Your message should come across as calm and rational rather than angry or upset. It’s difficult to strike the correct tone while professionally defending yourself; reviewing appeal letters can assist the writing process by demonstrating favorable interactions.
To handle a variety of unpleasant circumstances, visit our appeal letter samples library.
Application Letter Samples
Whether you’re ready for your next professional adventure or joining the workforce, cold-calling business for open positions is a part of job search. A well-written application letter can leave a lasting impression on hiring managers.
The primary purpose of an application letter is to express interest in a company or industry. This knowledge will benefit you across a range of situations, including potential employment and educational opportunities.
These three samples set you off on the correct track. Look through a series of our best applications letter samples for everything from college applications to interning with your idol.
Appointment Letter Samples
If you need to schedule a meeting with an influential figure or a high-level executive, a formal letter requesting an appointment could help you establish the correct tone.
There are many occasions when you need to write an appointment letter; this can range from arranging a doctor’s appointment, scheduling a formal review, or organizing a business lunch. This letter format is your best tool for successfully arranging a meeting.
When writing your appointment letter, be sure to focus on deliberate and concise language. A long, rambling request could result in the reader ignoring your request. These letter samples help you succeed in keeping your writing succinct.
Appreciation Letter Samples
All good workers deserve acknowledgment from time to time. A formal letter of appreciation sincerely recognizes an individual’s strengths and positive contributions. A well-written and genuine thank you can be the difference between content, valued workers and an unhappy employee with one foot out the door.
Avoid using clichés when writing your appreciation letter. Instead, focus on one or two specific examples that made your coworker stand out. This attention to detail demonstrates that you notice their hard work and unique contributions.
These appreciation letter samples allow you to sincerely recognize the hard work of your best employees and managers.
Business Letter Samples
There are many work situations when you’ll need to know how to write a firmly phrased business letter. This communication format works well for universal occasions that range from asking for a skill-based pay raise, requesting a change to your work schedule, or requesting a temporary leave of absence.
Your business letter should state what you’d like to walk away with, but you should also showcase your professionalism. A polite, direct tone is more likely to inspire confidence in your work value and elicit a positive response.
It can be hard to make these requests: access our full range of business letter samples for general guidelines on your document.
Leave Letter Samples
In your professional life, unforeseeable events can occur that might require you to take a temporary leave of absence. Whether you’ve suffered a personal loss, need to support a family member through a medical issue, or have the opportunity to travel, a well-written leave letter can inform your employer of your unique circumstances and help ensure you’ll have a job upon your return.
When writing your letter of leave, be sure to include specific information about your reason for requesting this personal time, as well as a timeline for your return. For in-depth advice and additional letter samples, visit our library.
Permission Letter Samples
A permission letter can serve two functions: to either request permission or grant it. These universal requests can be useful in academic, professional, and personal settings. Knowing how to write a professional letter is incredibly helpful if you need to request or grant copyright permission, approve time off, or request insider access to a convention.
Strike a polite and respectful tone when requesting permission from a guardian or authority. It’s helpful to describe what additional steps you’ll take to maintain or protect the subject that you’re accessing.
To reduce the chances of a denied request, turn to our library of highly specific letter samples.
Recommendation Letter Samples
You should feel honored if a colleague requests a letter of recommendation from you. A rave recommendation can lead to new job opportunities, partnerships, or promotions, and can help you later if you need a professional endorsement of your own.
Since recommendation letters have a crucial impact in the competitive job market, it’s essential to craft an informative message. One of the best ways to help your colleague succeed is to study other impactful recommendation letters and apply the best parts of those to your letter. Access our in-depth library of letter samples to help you craft your own.
Resignation Letter Samples
Have you decided to make a professional or personal change? Do you need to leave your position for a new job opportunity, a move across the country, or to take time to focus on family? Submitting a formal resignation letter can send you off on a positive note.
When submitting your resignation, give your current employer enough time to process your departure and look for a suitable replacement. A standard two-weeks or 30-days notice can leave you in good standing with your employers.
If you just don’t know how to say goodbye, you can skim through our sincerely written resignation letter samples to find a good starting point.
Termination Letter Samples
Sometimes, you just have to let an employee go due to poor performance, a bad cultural fit, or for monetary reasons. Whatever the situation, terminating a staff member is rarely painless or enjoyable. However, a straightforward and specific letter can help to avoid any misunderstanding or future pain.
A poorly written and vague letter could confuse your staff member or give them the wrong message about their employment status. Your letter should use clear and explicit language. These termination letter samples and writing tips are excellent guides for starting this letter.