Several methods are available for helping you to create a better resume, not least of which is looking at an example such as this PDF of an executive assistant resume sample. Studying a sample gives you an idea of which information is most important and how you should organize it. In addition to using the sample as a guide, be sure to implement the included tips for writing your resume. with the proper knowledge and a bit of time, you can create a winning resume that displays why you'd be an asset to a company.
Executive Assistant Resume Sample
Qualified executive assistant known as a professional and friendly face in the industry with experience of nearly 10 years. Fluent in English, French, and Spanish and proficient at using bookkeeping, communications, and organizational software for both Mac and Windows operating systems. Excellent organizational skills with a strong attention to detail and ability to keep a strict schedule for up to 20 assistants and senior executives at once.
- Multi-line phone systems
- Manage multiple calendars for travel, meetings, and events
- Strong internet research skills
- Accounting and payroll experience
- Training and supervising assistants
- Excellent command of English, French, and Spanish languages
ABC Company Columbus, OH
- Answer 80% of the company’s incoming calls and take messages or direct the caller to the proper extension as needed
- Maintain an organized company calendar that tracks holidays, meetings, community events, employee vacation time, and other vital components
- Copy, file, email, and otherwise maintain internal documents and company memos for employees and superiors
- Attend community events to present the company in a professional and personable light when senior executives are unavailable to attend themselves
- Train all new assistants with a 95% employee retention rate
Smith Company, Columbus, OH
- Greeted and assisted walk-ins and incoming clients until their scheduled appointment times
- Prepared memos, invoices, company reports, and other necessary documents for presentation to senior executives
- Responded to all inquiries via email or telephone calls
- Assisted the executive assistant with staff meetings and community events when necessary
- Increased customer satisfaction with initial experiences by 37%
The Executive Suites, Columbus, OH
- Arranged travel plans for senior executives, including booking hotels, flights, restaurant reservations, meeting spaces, and car services
- Promoted to assisting the company’s CEO within two months of starting the position
- Maintained all communication via telephone and email with potential clients
- Briefed senior executives on their daily schedules each morning
- Cleaned the front offices to create an inviting space for clients and employees
The Ohio State University, Columbus
• Treasurer of the student government
• Interned for the dean of the university
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Is This a Good Executive Assistant Resume? Let’s Check
This resume sample offers a detailed list of skills that an executive assistant would need. It focuses on technological skills, internet skills, and strong communication skills to provide a well-rounded list. Additionally, the applicant listed the skills in order of importance to make it more engaging for the hiring manager.
The summary statement of this executive assistant resume sample provides an excellent overview of the applicant’s abilities. She knows that experience, a friendly face, and the ability to communicate well with others are all important for the position and makes sure to note each one in the summary. In addition, she mentions her ability to work using several types of operating systems as well as her ability to manage many schedules at one time. Each of these accomplishments goes above and beyond.
The applicant in this resume sample created a strong work experience section. She knew that hiring managers look to this section first to see when and where applicants worked in the past and made sure to provide the company name, its location, her job title, and the dates she worked at each company. She provided a detailed but succinct list of five bullet points for each job listing and provided quantitative information whenever possible. She also started each bullet with a strong action word to make them more interesting.
Even though education is often not the most important part of a resume, this applicant understood that listing it was still important. She knew she didn’t need to go into too much detail, so she provided the name of her degree, when she earned it, and where she earned it. She rounded out the section by listing a couple of administrative-like tasks she completed during college.
This executive assistant resume sample is very likely to grab a hiring manager’s attention. The applicant divided it into several prominent sections and used a bold heading to make them stand out. With the exception of the summary statement, she used bullet points throughout to keep the resume organized and easy to skim. These two traits are very important to a busy recruiter.