Crafting a powerful resume is an essential first step in your job search. This document is often your first chance to show a hiring manager your qualifications and encourage him or her to invite you in for an interview. As you build each section of the resume, you must make sure you include all the information employers are expecting to see, such as education, professional skills, and industry certifications.
To set your resume apart from the competition, however, you need to do more than just include the right information. It’s vital to describe your accomplishments using strong language and format your resume properly. Studying sample resumes is an excellent way to learn how to create a winning document of your own. Use our data entry job description for creating a resume and the included writing hints to improve your final copy.
Using a Data Entry Job Description for a Resume
The data entry field can draw employees from several educational and career backgrounds, but there are still some standard abilities, certifications, and duties that employers are looking for in a candidate’s resume.
Data Entry Summary
This short-and-sweet section of your document should catch your reader’s eye and give him or her a concise overview of your top qualifications and accomplishments. Think of this as your chance to pitch your unique skills and showcase the ways the company would benefit from hiring you. Include keywords that describe your attention to detail, accuracy, organization, and proficiency with standard software and database programs.
Data Entry Education & Certification
While some data entry jobs don’t require a four-year degree, it’s still important to draw attention to any related formal education you have. This could include an associate or bachelor’s degree, career development courses, or professional certifications. Don’t go overboard by including your GPA, laundry list of classes, or high school information, unless it’s your only education.
Even though this section of your resume should be concise, you can still curate the information you include to help your resume make a good impression. Remember to list any volunteer or extracurricular activities that improved your data-entry skills, such as organizing a campus event, serving in a fraternity leadership position, or managing an alumni database. Certifications for specific software programs, such as Microsoft Excel or Access, should also go in your list.
Data Entry Duties & Responsibilities
The bulk of your resume belongs in your work experience section, where you showcase practical examples of your data-entry prowess. In a field such as data entry where many candidates learn primarily through experience and/or on-the-job training, it’s imperative to show how you can bring value to the company with your track record of successful work.
Don’t just create a boring list of your tasks; rather, show how your work supported the project objectives and employer’s overall mission. Use easy-to-understand metrics to demonstrate how your performance improved the accuracy, efficiency, functionality, and usefulness of the database.
Data Entry Skills
It can be tempting to include every capability you can think of, but it’s actually better to create a short list that showcases only the qualifications most relevant to the job. As a data entry professional, you should include a mix of both technical proficiencies and desirable soft skills.
Make sure to list the data entry and query programs you are familiar with, especially if there is specialized software required for the job. For example, you should include electronic medical record software if you work in health care data entry. Additionally, list a few essential soft skills, such as precision, self-motivation, communication, and time management.
Data Entry Resume
Boulder, CO 11111
E: robertdawson@anymail P: 555-657-9384
Reliable data entry professional with years of experience completing diverse projects to meet stated objectives while increasing efficiency and reducing errors. Innovative problem-solver with proven track record of improving database structure and procedures for better efficiency and accuracy. Strong computer skills, including experience with detailed databases and customer relationship management software.
Skills and Qualifications
● Expert proficiency with Microsoft Access, Excel, and Salesforce CRM
● Typing speed of 85 WPM with data entry speed of 9,500 KPH
● Attentive and precise
● Able to work with limited oversight
● Strong organization and time management
● Excellent verbal and written communication skills
Data Entry Specialist – ModernTech, Inc.
● Complete time-sensitive and confidential database projects for external clients according to project specifications
● Managed team of data entry technicians during a special project for a new client, earning excellent feedback and helping secure exclusive five-year contract
● Created customized Microsoft Excel database to replace outdated, proprietary third-party software, reducing annual software budget by 60%
● Collaborate with customer relationship management professionals to improve functionality and security of client information database
● Provide assistance and training to data entry interns
Data Entry Assistant – West Telecommunications
● Supported data entry team leader to manage projects, ensuring work was evenly distributed to maximize efficiency and improve morale
● Entered physical and digital data into appropriate database programs
● Recommended updates to data entry procedures to improve efficiency, accuracy, and security
● Created a checklist for data entry personnel to reduce errors and oversights, reducing overtime by 15%
● Communicated directly with clients as necessary to update records on an annual basis
Data Entry Intern – West Telecommunications
● Transferred client information from hard-copy invoices and documentation into computer database
● Completed on-the-job training with senior data entry technicians and passed internship practical exam with a perfect score
● Volunteered to review existing database entries for errors and redundancies, improving overall integrity of information by 15%
● Reported inconsistencies with client information to supervisor according to standard procedure
● Set company record for number of items digitized in a single month
Education and Certifications
Microsoft Office Specialist Access Certification – 2016
Microsoft Learning, Colorado
Bachelor of Science in Information Technology – 2012
University of Colorado, Boulder
How To Get Your Data Entry Resume Past an ATS
While it’s common to hear that hiring managers often spend no more than a few seconds looking at a resume, the truth is actually even more challenging since many companies now use automated software to pre-screen resumes before passing them along to a person. This can sound discouraging, but there are several things you can do to make sure your final draft is ready to pass an Applicant Tracking System with ease.
The most important thing to understand is that ATS programs place a high value on keywords, so it’s essential to make sure your resume has the correct language sprinkled throughout the text. You can often figure out the important keywords and phrases to include in your document by studying a data entry job description for a resume. Try entering several descriptions into a word cloud program to easily see the most-repeated words and phrases.
Take another look at our sample resume. You can find several instances of keywords and terms related to data entry, such as computer, database, trying speed, accuracy, efficiency, and organization. An ATS may also look for specific software programs, such as Excel and Access. Make sure your resume mentions standard programs like these as well as any other software listed in the job description.
While it’s important to include keywords a few times, you should resist the urge to overuse them. Many ATS programs are smart enough to immediately reject documents that utilize keyword stuffing. Instead, repeat industry terms a couple times in different places. As you can see in the sample, the jobseeker lists accuracy and efficiency in the professional summary and work experience sections. He includes Microsoft Access in both the skills and education sections.
Once you’ve ensured a good frequency of important keywords, it’s time to check your resume for any mistakes that could lead to ATS rejection. Proofread your document for spelling errors, misused words, and formatting issues. Some systems have trouble with PDF documents, so consider sending your resume in Word or rich-text format.