Before you begin your writing journey, take a look at our administrative assistant resume sample. Study it and take note of the information included and the structuring. We’ve also included helpful tips for you to follow. Get inspiration from each section and learn how to craft a professional and concise document that helps you stand out among the competition. If you put in the required effort and utilize this comprehensive writing guide, you can create a stellar resume that gets the job done.
Administrative Assistant Resume Sample
Deptford, NJ 11111 • [email protected] • 555-741-1122
Summary
Detail-oriented administrative assistant with 10 years of experience helping business operations run smoothly. Motivated professional specializing in data entry, Microsoft Office, document proofreading, and filing. Energetic and dedicated with excellent communication, problem-solving, and interpersonal skills.
Skills
- Microsoft Office
- Fluent in Spanish
- Data entry
- Windows Operating System
- Filing and organization
- 70 WPM
- Detail oriented
- Excellent interpersonal and communication skills
- Strong problem-solving abilities
Work Experience
Jackson Financial Group, Philadelphia, PA
- Answer telephones and transfer calls to the appropriate person or department, and take detailed messages
- Arrange staff meetings, schedule appointments, and create event calendars for management department
- Create reports and memos and proofread and edit them accordingly
- Maintain filing systems and databases, both electronic and paper, ensuring exceptional organization and confidentiality
- Handle mail and faxes that are incoming and outgoing, and ensure the proper departments receive the appropriate documents
- Manage two receptionists and five office assistants
Health Partners Inc. Deptford, NJ
- Coordinated travel arrangements and inventory and office supplies orders for the department, ensuring updated schedules and that offices were adequately stocked
- Greeted clients and visitors and directed them to the appropriate person, office, or department
- Created meeting agendas and supplied materials for team conferences
- Assisted the human resources department with resume screening and job posting
- Created and edited PowerPoint presentations for use at business development meetings
- Assisted with the creation of a filing system that decreased document retrieval time by 20%
- Helped with event planning and calendar management, and reminded staff members of upcoming events
Mark Douglass Law, Philadelphia, PA
- Operated telephone switchboard to screen, answer, or forward calls, taking messages, scheduling appointments, and providing appropriate information to callers
- Resolved customer complaints in a calm and orderly manner
- Maintained confidentiality at all times while filing and maintaining records
- Updated and maintained appointment calendars
- Prepared reports and memos for lawyers and other employees
- Maintained office cleanliness consistently and restocked supplies when necessary
Education
Camden County College, Cherry Hill, NJ
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Is This a Good Administrative Assistant Resume? Let’s Check
Yes! Typically, you need a high school diploma to become an administrative assistant. Here, the education section lists an associate degree, which not only shows that the candidate has completed a high school education, but also that she has earned a business degree. This makes it easy to see that she is properly trained and even has business knowledge as well, which can be a huge plus.
It sure does! In the administrative assistant resume sample, there are accomplishments that include how many other employees the candidate has managed and how she decreased the retrieval time for files by 20% by upgrading the system. Measurable accomplishments are important on a resume, as they show employers specific examples of when you excelled at your job.
Absolutely! In the sample, each section begins with a clear header. The administrative assistant used bullet points throughout the document to make it easy to skim at a glance. She begins the resume with her summary, where she uses three short sentences to provide an overview of her professional experience. The skills section includes a neat list of relevant bullet points that immediately show hiring managers her qualifications. The work experience section includes relevant past jobs, listed in reverse chronological order with duties and accomplishments. The education section is to the point and free of unnecessary details.
You bet it does! It is essential for administrative assistants to be highly organized and detail-oriented. Filing is also a crucial part of the job. In her work experience section, the jobseeker mentions duties that required good organizational skills. She also includes responsibilities and accomplishments associated with filing and organization.
Yes! This jobseeker provides a list of skills that are all extremely helpful for administrative assistants. For instance, she mentions her technological proficiencies and that she has the ability to type 70 WPM. It is essential that administrative assistants are able to utilize technology, and she does an excellent job of demonstrating her abilities. Additionally, the jobseeker lists that she is fluent in Spanish, which can be a huge plus for certain companies.
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