As you get ready to write your own personal document, begin by studying our executive administrative assistant resume sample and the accompanying writing tips. You’ll find specific tips for working through each section of your own resume, with advice regarding the best format and content. Use our tips to create a concise document that quickly grabs the attention of hiring professionals and puts your best traits within easy reach. Your use of our complete guide and some focused energy (on your part) will result in a resume that gives you a competitive edge.
Executive Administrative Assistant Resume Sample
Accomplished executive administrative assistant with over 10 years of experience working with chief officers and other top decision-makers. Facilitated daily routine for three busy executives, monitoring completion of documents, managing calendars, and completing daily office responsibilities. Excellent use of office software, including Word, PowerPoint, and Excel.
Skills and Qualifications
- 78 WPM plus 10-key proficiency
- Positive vendor relationships
- Superior document analysis, including proofreading
- Excellent professional writing skills
- Skilled at maintaining calendar and travel arrangements
- Friendly, firm, professional demeanor
- Effective organization habits and oversight
Anhyst Company, Boise, Idaho
- Serve as gatekeeper to company CEO, greeting visitors, determining reason for visit, and providing appropriate directions
- Complete and distribute memos, facilitating correspondence between CEO and board of directors and other executive officers
- Manage complex and busy calendar of activities and responsibilities, carrying out tasks as needed
- Gather, prepare, and proofread agendas, materials, and documents for executive meetings
- Introduce more efficient system of alerts signaling upcoming deadlines
- Seek and implement team-building efforts and organizational morale; reduced team turnover by 10%
Goodson LLC, Boise, Idaho
- Managed calendar for company administrators, including CEO, CFO, and COO, moving administrators onto a digital calendar for increased efficiency and reduced double-scheduling
- Sorted and responded to emails, directing communications to appropriate officers when necessary, reducing officers’ email time by 25%
- Accepted incoming calls, responding to customer concerns, working with vendors, and returning calls as directed by officers
- Completed and filed expense reports, client order forms, employee records, and other documents as directed by administrative officers
- Created spreadsheets, PowerPoint presentations, Word documents, and other documents as directed
Personal Assistant to Clinical Director, Pocatello, Idaho
- Coordinated day-to-day administrative tasks for clinical director, managing the calendar, scheduling and confirming appointments, and providing reminders for upcoming events and responsibilities
- Arranged and finalized travel arrangements for trainings, conferences, and continuing professional education
- Maintained office technology and equipment, including scheduling of device updates, backup routines, and routine cleaning
- Typed personal notes and filed documents, reducing paper workload of clinical director by 50%
- Completed other duties as assigned
BS in Professional Administrative Assistance
Idaho State University, ID 2007
AAS in Business Management
Member of The American Society of Administrative Professionals
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Is This a Good Executive Administrator Assistant Resume? Let’s Check
Yes. The document does a great job drawing attention to the applicant’s abilities in these areas. Throughout the work summary statement, skills section, and work experience are examples of the applicant’s knowledge and abilities. For example, the summary statement draws attention to several types of software (Word, PowerPoint, and Excel) and the skills section indicates a superior typing speed of 78 words per minute.
Definitely. This applicant progresses from overseeing the commitments of the clinical director of a small business to handling the many duties of a busy CEO. Throughout the work experience section are examples of how the applicant decreased the workload of executives, such as reducing paper workload by 50% and reducing officer email time by 25%. These accomplishments show potential employers that this applicant recognizes executive priorities and can reduce the workload where appropriate.
An effective executive administrative assistant must complete a lot of tasks while meeting executives’ needs and ensuring calendars are also on track. To this end, hiring professionals may look for applicants with well-formatted resumes that include pertinent information without wasted content. The executive administrative assistant resume sample prominently displays contact information, makes good use of bullets, and relies on power action verbs to create a clear picture of the applicant’s abilities and achievements.
There are several good examples of this ability in the executive administrative assistant resume sample. For example, the applicant reduced the employee turnover rate through team-building and morale-boosting efforts. Other additions to the resume that speak to the applicant’s ability to please executives, business partners, and clients include “friendly, firm, professional demeanor” and “positive vendor relationships.”
The applicant’s ability to organize is apparent throughout the document as listings appear in reverse chronological order and in order of importance. The applicant provided measurable outcomes with percentages to give a clear picture of those achievements. Finally, each work experience section provides examples of the many responsibilities expected of administrative assistants, displaying the applicant’s familiarity of the many duties associated with the position.