According to the Bureau of Labor Statistics, secretaries and administrative assistants may face a declining future job market. With employment opportunities expected to decrease by 5% between now and 2026, it’s vital to use any advantage you can to differentiate yourself from other jobseekers.
Your quest for your next career opportunity begins with a polished resume that quickly and effectively makes a compelling case for why you’re the best candidate for the job. Use our office assistant resume templates, packed with expert tips and real-world examples, to craft a winning document that markets your skills and qualifications to recruiters.
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How To Mention Your Office Assistant Experience
Office assistants play key roles in many businesses, ensuring that their offices run at peak efficiency while supporting management, administrators, and other employees. Recruiters may give your resume extra scrutiny, since they’ll expect it to evidence your attention to detail and excellent communication skills. Our office assistant resume templates demonstrate how to emphasize these important qualifications by using language from the job posting and strong active verbs:
• Track and maintain office, printer, breakroom, and lounge supply inventories, purchasing and restocking items as needed
• Oversee office expenditures, inspect invoices, and submit payments to vendors at or before invoice due dates
• Compose and prepare memos, correspondence to external parties, reports, and internal documentation for meetings, mass distribution, and filing
• Coordinate outbound shipping and the receipt of product deliveries with couriers, shipping, and logistics providers
• Monitor and update manager’s calendars, edit departmental schedules, and organize both periodic and ad hoc meetings
Office Assistant Resume Tips
Review our office assistant resume templates for best practices that provide a solid start in creating your document. You can also study other resources such as this office assistant resume example to learn other useful information. Check out these additional tips to help you step up your resume game:
1. Personalize Your Office Assistant Resume: Cookie-cutter resumes do nothing to advance your career, so avoid sending the same document to multiple recruiters. Instead, craft a different version for every new application. Include important keywords from the job description that match your own skills.
2. Write a Powerful Summary Statement: What better way to get a hiring manager’s attention than with a dynamic summary statement that pitches your professional brand? Write yours as a three-sentence paragraph that sells your most compelling and relevant qualifications.
3. Use Specific Examples and Experiences: To illustrate how you’ve added value in your previous jobs, describe standout accomplishments using strong action verbs. If possible, include metrics in your descriptions.
Office Assistant Resume Templates
Look at our office assistant resume templates for helpful examples uploaded by real-world jobseekers just like you. Don’t forget that you can also use My Perfect Resume, a formidable resource with powerful built-in tools and professional advice, to jumpstart your document’s creation and bring it to expert-level perfection.
Insurance Clerk, 04/2016, Current, Roff and Schilsky Chiropractic Center, Dillon, SC, , Greeted patients in a cordial-like manner. Managed as well as filed new or continuous patients' files/paperwork. Answered telephones. Proficiently used all technologies within the workplace including but not limited to fax, copier, typewriter, computers, etc. Moved patients within the workplace to all proper areas. Handled billing within the facility such as taking payments directly from patients such as debit, cash, and check transactions as well as all health insurance related transactions. Determined patients' eligibility via internet and telephone. Billed insurance companies as well as received notice of payments. Posted and maintained all charges and collections for each patient via computer databases. Maintained office housekeeping including but not limited to wiping down all bed/seats the patients came in contact with using the proper cleaning supplies, vacuumed all carpeted areas, removed trash located in each trash bin throughout the office, etc.
Benson High School, 2001, Omaha, Nebraska, , all required, Diploma, High school diploma
Administrative Assistant, 1/2/2008, current, Northeastern Shaped Wire, Southington, CT, USA, I am responsible for working with customers and assisting them with quotes and any questions or needs that they may have. I process payroll on a weekly basis. I also have experience with Quickbooks and monitoring accounts receivable and payable as well as purchasing materials and supplies.
SECRETARY to CEO, 2014, Present, Shenzhen Qianhaibaiyi Trading Company Ltd., Shenzhen, Shenzhen, China, Aided in establishing an online store, increasing total sales from ¥0.5 million to ¥2 million. Successfully negotiated sole authorization of online sales in China with United States clothing companies namely Mother Jeans, Siwy Jeans, and Acne jeans from Sweden. Led online operation of public relationship management, personally categorizing and responding to customers' inquiries, resulting in an increasing customer satisfaction rate.
Front desk, 12/01/2015, 05/12/2017, NAU Curriculum Lab, Flagstaff, Arizona, United States, Ran and managed the front desk of Northern Arizona universities Curriculum lab. Tasks included: Greeting patrons, assisting patrons, answering phones, sending out emails, checking in and out patrons, collecting late fees, putting back and reorganizing checked out items, registering and inputting new inventory.
Olathe North High School, 2019, Olathe, Kansas, United States, Medical Professions, Journalism, , sophomore attending Olathe North High School who is currently enrolled in classes focusing on medicl professions and practices, as well as journalism opportunities. Graduation year is 2019
Flex Lead Support, 09/27/2017, Current, Big Lots, Fontana, CA, United States, Directed sales actions, trained sales staff and evaluated performance and results. Analyzed customer needs, volume potential, discounts, price ranges and planned sales campaigns to achieve the company objectives. Directed production teams tasks and supervised production staff. Planned material and supervised store. Collaborated with the operations manager to perform in the most efficient way to meet the company's expectations. Ensured results met clients' expectations. Negotiated fees and supervised performance. Managed daily operations, dealt with customers and supported and worked with the management to motivate growth. Guaranteed fulfillment of company policies and procedures, especially health and safety and quality. Coordinated efforts with other departments to meet customers' expectations. Identified resources and tools to take information.
Office Assistant, 09/2014, 04/2017, Advocate Medical Group, Vernon Hills, IL, United States, Data entry. Updated patient medical records. Distributed mail and internal correspondence. Created and maintained new filing systems.
PPIC Coordinator, August 2015, Current, Madix, Terrell, TX, 75160, United States, PPIC:Production Planning and Inventory Control Provide production with work schedules and provide pullers with pull books to pull up coming shipments. Maintain inventory of material used, lost, or scrapped. Order components from other departments that are needed for our production. Also send our material to other departments that need our component. SAP program used everyday.
To seek a position where communication skills, a pleasant manner in dealing with people and a sensitivity toward the needs of others would be essential.
Golf Course Management, June 2016, Currently, Franklin Park Golf Course, Stoughton, Massachusetts, United States, Helped manage the golf course to keep it clean and functioning properly. Made the golf course look presentable. Also, helped kids from the inner city learn golf with lessons.
Dispatch, 10/2014, 2/2015, DSM Transportation, Hesperia, CA, , Controlled, authorized and regulated commercial trucks according to Department of Transportation and company regulations to guarantee driver safety. Received incoming calls, and provided information to drivers, agencies and owner. Consulted with freight companies (customer) about pick up and drop off. Examined quote reports against received shipments to guarantee correctness on daily basis. Supported the team with truck inspections and moving equipment inventory. Noted any prior damage to the truck inspection check. Driver miles and log Finding driver loads for the undedicated routes Inbound and outbound all drivers with paperwork
office manager, 10/200, 10/2013, FireServices, abbeville, La, us, Answered customer queries in person, by telephone and via e-mail messages. 3 years receptionist/multi-line phone experience. Created and maintained new filing systems. Tracked and maintained office assets, managed expense reports, and ordered supplies. Customer billing, set-up of new jobs and maintenance of current inventory pricing.
Manager, June 2014, Present, McDonalds, Bloomer, WI, USA, Answered customer queries in person, by telephone and via e-mail messages. Trained new hires. Distributed mail and internal correspondence. Created and maintained new filing systems. Cleaned freezers and heating equipment. Cleaned the working area and equipment. Prepared and served all kind of hot and cold drinks. Ordered and received supplies and retail products. Took drink and food orders from customers. Informed and served wine to customers. Inspected equipment and work areas to guarantee they fulfill the established sanitary and safety regulations Instructed the cooks about new cooking techniques. Talked with customers to help with doubts and to make sure of client's satisfaction with the food and with the service. Coordinated the kitchen staff. Prepared drinks and food ingredients. Maintained organization and kitchen cleanliness. Dealt with client problems and complaints keeping cordial and helpful. Operated the cash register and handled return or exchange requests. Reconciled payments with total sales.
To obtain a job in an office setting where I can utilize my skills to the best of my ability and enjoy helping others at the same time.
Assistant Manager, 11/21/2011, 03/13/2017, XPO Logisitics, Chesapeake, Virginia, United States, Answered customer queries in person, by telephone and via e-mail messages. 3 years receptionist/multi-line phone experience. Trained new hires. Distributed mail and internal correspondence. Created and maintained new filing systems. Tracked and maintained office assets, managed expense reports, and ordered supplies. Customer billing, set-up of new jobs and maintenance of current inventory pricing. Used MS Access database software to keep records of clients, invoices, payments and cancellations.
helwan enginering universty, 3, cairo, cairo, egypt, electrical and electronic, good, I study engineering at helwan universty at 3 power with good grade